Purchasing that passes the right approvals, and suppliers whose balance you know at any time.
From purchase request to order, receipt, supplier invoice and payment, every step is documented and approved. With Qodra Network, your purchase order reaches the supplier as a sales order.
Purchase order #1093Illustration with sample data
What the system covers
Request and approval
- Purchase requestsBranches and departments request what they need, and it reaches whoever decides.
- Approval flowApproval levels by value or department, with a clear record of who approved and when.
- Comparing supplier quotesQuotes from several suppliers for the same request, side by side.
Ordering and receiving
- Purchase ordersA purchase order sent to the supplier as a PDF or through Qodra Network.
- Full and partial receiptsReceive in batches while the remainder stays open on the order.
- Three-way matchOrder, receipt and invoice are matched before payment is approved.
Suppliers and Qodra Network
- Supplier fileDetails, payment terms, past prices and rating.
- Invoices, statements and paymentsEach supplier balance matches their statement, with payments scheduled by due date.
- Qodra NetworkShop and supplier on one base: the purchase order becomes the supplier’s sales order, and the supplier follows it from their portal.
How work moves through the system
- RequestRequest #188From Khalda
- ApprovalFinance manager approvalApproved
- Purchase orderPurchase order #1093Sent to supplier
- ReceiptReceipt #77280 of 120
- Supplier invoiceSupplier invoice #5510240-unit gap
- PaymentPayment #640Scheduled
Awni in this system
Awni is the AI agent of Qodra OS. Ask in a sentence, a photo or a file, and Awni prepares the work on this system’s data, with your permissions, for you to approve.
Meet Awni- "Enter this supplier quote"A photo of the quote or invoice becomes a draft matched to the purchase order, with any price or quantity gap marked.
- "What should I order this week?"Suggested quantities per item from sales, stock and each supplier’s lead time, with a purchase order ready to approve.
- A price that crept upAwni tells you when a supplier raises a price against its history or against other suppliers.
Works with the other systems
This system is part of Qodra OS. When you add another, the two work on the same data.
Inventory & WarehousesReceiving raises warehouse stock and updates item cost.
Accounting & FinanceSupplier invoices and payments post to payables.
Sales & Point of SaleSales and stock shortfalls become suggested purchase requests.- AIDocument reading and quantity forecasts build on the same purchasing data.
What is Qodra Network?
A link between a shop and its supplier on one base: the shop’s purchase order appears as the supplier’s sales order directly.
Does the supplier see my data?
No. The supplier sees only their own orders and invoices with you; everything else stays yours.
Can I set who approves what?
Yes. Approval levels by value, department or purchase type, with every approval logged.
Have an idea or a system to build?
Tell us about your company and what you need. We sit with you, show the systems on data close to your work, and come back with a clear picture of the solution and its phases.